Help us plan the next COLS three-day conference!
Seminar Planning Committee Meeting

Help us plan the next COLS three-day conference!

This event has expired and is available here for archival and reference purposes only.
Date / Time

Sunday, October 14, 2018 at 1:30 PM to 4:30 PM


Halton Regional Police Station, 3800 Constable Henshaw Boulevard, Burlington, Ontario

Tagged Under

Planning Meetings

Meeting Notes Download PDF

# Item Member Responsible
1 Call to Order

The meeting was called to order at 1:33 p.m.
2 Attendance

Attendance was taken and 13 people were present.
3 Regrets

8 people sent regrets to the meeting.
4 Adoption of Agenda

Agenda adopted as is.
5 Adoption of Previous Minutes

None to adopt.
6 Recognition Awards

The SUPER Squirrel was given to the Board of Directors as a whole for their summer work in transitioning for the new year.

The We are Proud of You Beaver went to Kristen and Stephen for their work on alumni initiatives and website modernization, respectively.
7 Committee & Position Name Changes

It was discussed throughout the summer that the name "Executive Planning Committee" and "Director" positions do not accurately reflect what the committee does. It is proposed that the name of the committee to "Seminar Planning Committee" and the titles of directors to "Lead".
8 Lead Positions

- Co-Chairs: Samantha Cicciarella and Natalie Maxwell
- Registration: Stephen Galbraith
- Senior Staff: Aileen Cruikshank
- Junior Staff: Ola Bajorek
- Logistics: Scott Robinson
- Communications: Elisia Ciancio
- Program: Brianne Katz-Griffin
- Sponsorship: Saveena Loch and Victor Baciu
- Finance: Janet Lewis
9 Reports from Committees

- Registration: 330 packages are ready to go out to schools. At the conclusion of the meeting, the committee members stuffed the envelopes and prepared them for mailing. Electronic registration and website updates being finalized.
Respective Lead
10 Alumni Committee Update

The alumni retreat was very successful and everyone had a blast who attended.

Niagara intends on holding a PLAY Day. Planning is in the works.

Hamilton is organizing a mirror run of the Scotiabank for the same date and time.

Kristen went over the alumni representatives and discussed different platforms to engage and plan with the alumni. Trial run happening with the Slack app.

Club emails will be removed for not being in use and redistributed for new Lead accounts.

Some instagram accounts are being used more than others. Everyone encouraged to login and post pictures of their local events.

Niagara club considering selling chocolate bars as a fundraiser.
K. Beaver
11 Alumni Representatives

Kristen and Natalie explained the roles and differences club representatives and planning committee representatives. Everyone can take part in both and work on specific committees for seminar planning.
Chairs / K. Beaver
12 Open Discussion

Saveena provided a possible Milton meeting location. Natalie can get in Toronto. Stephen can get a space in Niagara. Aleeza provided a location idea in Mississauga.

Kristen is seeking input about junior staff selection criteria. She is to put out a notice to alumni.
13 Meeting Dates

November 11, 2018
January 20, 2019
March 17, 2019
April 13, 2019 (Saturday)
May 11, 2019 (Staff Training)
May 24-26, 2019 (Seminar)
14 Adjournment

The meeting concluded at 3:00 p.m.

Meeting minutes are added after the conclusion of each meeting and are only final once approved in a subsequent meeting.

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